Valet Service

Overview and guideline

The Volkswagen Valet program can provide a new and great customer experience in these uncertain times.

Your dealership can offer a source of reassurance, allowing Volkswagen customers to remain at home while you pick-up, service and return their vehicle, keeping the customer mobile and more importantly safe. Your dealership will be able to claim a reimbursement of, $25 per Pick-up and Delivery, via Warranty in SAGA for warranty or customer pay work.

Our Contactless Service Process will help your Dealership in Social Distancing.

Your Online Appointment Scheduler may be able to support scheduling Pick-Up and Delivery - including capacity of pick-ups per day.

Further, Text Messaging vendors also provide Online Payment solutions.

Process Example

Scheduling

• Customer is offered/requests valet service.
• Dealer schedules pick up window with the customer.

Pick-up

• Dealer confirms pick up window in the AM of appointment.
• Driver contacts customer when leaving dealership with approx. ETA.
• Driver contact customer when they arrive and sanitizes customer car and installs protective covers.

Servicing

• Advisor completes walk around on customer vehicle and contacts the customer with results and confirms work to be completed.
• Service Manager or approved delegate signs RO.
• Dealer completed work following the Service Core Process.

Delivery

• Advisor contacts customer to confirm work has been completed and arranges for mobile payment and confirms drop off window.
• Driver contacts customer car upon arriving at the drop off location and leaves keys as per the customers instruction.

Claiming Process

Op code

• All dealers must build and use the op-code "VALET1" for all Repair Orders (Reynolds & Reynolds 88VWZZVALET1).

SAGA

• All claims must be processed through SAGA.

Servicing

• Advisor completes walk around on customer vehicle and contacts the customer with results and confirms work to be completed.
• Service Manager or approved delegate signs RO.
• Dealer completed work following the Service Core Process.

Signature

• Advisor completes walk around on customer vehicle and contacts the customer with results and confirms work to be completed.
• In the event a customer's signature is not available, the Service Manager signature is sufficient.*
  *Vehicle Reception, ROs, and Customer Signature

Q: A customer refuses to touch the pen to sign the Repair Order. What should I do

A: Given the situation with covid-19, should a physical signature not be possible, we will waive the requirement for a physical customer signature on Repair Orders and accept a digital acknowledgement. As outlined on page 24 of the Warranty Policies and Procedures Manuel, Section 3.5.1 Required Information on Repair Order.

A digital acknowledgement will be required in lieu of a physical signature on the Repair Order. We will accept an email, text message, or other form of digital acknowledgement.

Note: The only change to the Repair Order process is the acceptance of a digital signature. All other Repair Order requirements must be met and included for reimbursement.

Best practices examples

• Drivers wearing PPE when dropping off/delivering cars
• Leverage texting platforms for confirming appointment, arrival, servicing, delivery and online payment
• Live-video walk around done with customer during vehicle reception at dealer
• Shared calendar between appointment coordinators/BDC and service staff to ensure appropriate number or valet book each day
• Valet cars treated as waiters in the shop to expedite the return of the car while staff is available (before end of the day)
• When available, use a loaner or a demo car to drive to customer's house, park the loaner while returning with customers car rather than sending tow staff members. Note : Metro areas may encounter parking fees for this.
• Leverage DMS to flag ''valet'' appointments for service staff (paired with shared calendar/schedule)
• Use mapping software (Waze, Google Maps) to estimate driving time to pick-ups to ensure proper scheduling/turn around